Calen

Complete Guide to Calen [2025] - How to Start Managing Events Easily

Are you struggling with event announcements and attendee management? Calen is an event management platform designed to be user-friendly for both event organizers and attendees.

This guide will walk you through Calen's basic features and advanced capabilities, step by step.

What is Calen?

Calen is a free event management tool that seamlessly connects event page creation with attendee calendar registration.

Key Features of Calen

  • One-Click Calendar Registration - Attendees can add events directly to Google Calendar, Apple Calendar, or Outlook without creating an account
  • Multi-Language Support - Available in English, Japanese, and Dutch for global event reach
  • Automatic Reminders - Pre-event notifications to improve attendance rates
  • Simple Analytics - View registration and calendar add statistics at a glance
  • Completely Free - All basic features are available at no cost

Getting Started: Publish Your Event in 3 Steps

Step 1: Create an Account

  1. Visit Calen
  2. Click "Get Started Free"
  3. Sign up with email or Google account
  4. Fill in your profile information

Registration takes less than a minute. No credit card required.

Step 2: Create Your Event

From your dashboard, click "Create New Event" and enter the following information.

Basic Information

| Field | Description | Example | |-------|-------------|---------| | Title | Event name (50 characters recommended) | "Beginner's Web Marketing Workshop" | | Description | Detailed event information | Content, learning outcomes, target audience | | Date & Time | Start and end times | February 15, 2025, 7:00 PM - 9:00 PM | | Format | Online/Offline/Hybrid | Online | | Location/URL | Venue address or streaming URL | Zoom (visible only to attendees) |

Optional Settings

Configurable items:
- Upload cover image
- Set attendance limit
- Set ticket price (paid events)
- Public/Private visibility
- Timezone specification

Step 3: Publish and Share Your Event Page

After entering your event information, click "Publish". Your event page URL will be automatically generated.

Sharing Methods:

  • Copy the URL directly to share on social media or email
  • Get embed code to place on your website
  • Generate QR code for flyers and posters

How Attendees Use Calen

Attendees can easily register for events without creating an account.

Adding to Calendar

  1. Access the shared event page
  2. Click the "Add to Calendar" button
  3. Select your calendar service
    • Google Calendar
    • Apple Calendar (iCal)
    • Outlook
    • Yahoo Calendar
  4. Your calendar app opens automatically and adds the event

Pro tip: Events added via Calen automatically update if the organizer changes the date or time.

Useful Features

Reminder Function

Event organizers can set up automatic reminders for attendees.

Reminder timing examples:
- 1 week before: Event details recap
- 1 day before: Instructions and preparation items
- 1 hour before: Final reminder with join link

Analytics Dashboard

Monitor your event's performance:

  • Page Views - Number of visits to your event page
  • Calendar Adds - Number of additions per calendar service
  • Conversion Rate - Percentage of page views that result in calendar adds

Recurring Events

Manage regular events efficiently with recurring settings.

Recurrence patterns:
- Daily
- Weekly (specify days)
- Monthly (by date or week)
- Custom intervals

Frequently Asked Questions

Q: What can I do with the free plan?

A: All basic event management features are available for free:

  • Unlimited event pages
  • Add to calendar buttons
  • Basic analytics
  • Email reminders

Q: Do attendees need to create an account?

A: No, attendees can add events to their calendar without an account. This is one of Calen's key advantages.

Q: Can I host paid events?

A: Yes, you can host paid events through Stripe integration. Transaction fees are among the lowest in the industry.

Q: What about international attendees?

A: Calen automatically handles timezone conversion. Attendees see event times in their local timezone.

Best Practices

Creating Effective Event Titles

Good examples:
✅ "Beginner-Friendly Web Marketing Seminar - Learn the Basics in 90 Minutes"
✅ "Tech Meetup #15 - AI/ML Engineers Night"

Examples to avoid:
❌ "Seminar"
❌ "Event Announcement"

Tips to Increase Attendance

  1. Attractive Cover Image - Eye-catching visual design
  2. Clear Value Proposition - Specific benefits of attending
  3. Appropriate Reminders - Multiple reminders to prevent no-shows
  4. Lower Barriers to Entry - Calen's no-account-required feature reduces dropoff

Troubleshooting

Cannot Add to Calendar

  1. Check browser popup blocker settings
  2. Verify calendar app account settings
  3. Try a different browser

Event Not Updating

  • Check calendar app sync settings
  • Manually trigger a sync
  • Clear cache

Summary

With Calen, you can significantly reduce the effort required for event management.

What Calen enables:

  • Create professional event pages in minutes
  • Minimize registration barriers for attendees
  • Improve attendance with automatic reminders
  • Enhance events with analytics

Start creating your first event on Calen today.

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